Job Details
The Crop Trust is seeking an outstanding candidate for the position of “Program Assistant” to provide technical, organizational and administrative assistance to support the smooth and effective functioning of the Programs Team at “Bonn, Germany”
Job Role
The Program Assistant will work under the direct supervision of the M&E Manager and in consultation with the Director of Programs and contribute to efficient project administration, monitoring, process management, procurement, travel and logistics, reporting, partner liaison and information management
Responsibilities – Program Assistant at Crop Trust Germany
- Provide day-to-day support to project implementation to ensure conformity with expected results, outputs, and objectives.
- Assist in the preparation of templates and reports.
- Liaise with partners to facilitate the timely submission and approval of budgets and reports.
- Monitor project activities based on agreed work plans
- Manage the review and clearance process for proposals, work plans, budgets, and reports.
- Support quality assurance of project documents to ensure clarity, accuracy, and alignment with templates.
- Contribute to documenting and improving project management processes
Travel and Logistics
- Assist in organizing travel, events, workshops, meetings, and follow-up communications.
- Provide logistical and administrative support for the travel of staff, consultants, and external participants to events, workshops, and meetings.
Information and Knowledge Management:
- Establish and maintain proper filing systems for program and project documentation.
- Manage project contact lists and maintain working-level contacts with partners and stakeholders.
- Take minutes of meetings and ensure timely dissemination.
- Conduct research and literature review as required.
- Maintain organized list of partner and supplier contacts.
- Maintain and update the calendar of Program event
Eligibility Criteria of Program Assistant at Crop Trust Germany
- Education: Bachelor’s degree in a relevant field such as agriculture, plant science, development studies, project management, business administration, social sciences, or related discipline.
- Experience: At least 3 years of professional experience in providing project implementation and administrative support.
- Language: Fluency in written and spoken English is required.
- IT Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint)
How to Apply for Program Assistant at Crop Trust Germany
- A one-page summary of your qualifications and experience, indicating how you meet each of the duties and competencies for the position and your motivations for applying.
- Your curriculum vitae in English (please include your current residence address, telephone, fax and email address, date of birth, gender and nationality);
- Names and full contact details of three referees.
- Closing date of application 7th October, 2025
