Administrative Officer at IRC Ghana


Here is the latest job vacancy at IRC Ghana. The position of an administrative officer is currently available at IRC Ghana.

Job Duties

  • Organizing and managing schedules and calendars for staff, managers, and senior-level officer
  • Receiving and processing communication channels, including email, phone, and physical mail
  • Assisting human resources department with payroll and personnel databases
  • Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
  • Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
  • Creating reports and memos for managers and senior-level officers as needed
  • Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
  • Attend meetings and record notes and messages for managers and senior-level officers

Functions and duties:

  • Encoding of invoices, preparation of Payment Requests and Payment Orders, screening of supporting documents, verifying the third parties data.
  • Registration of third parties and their bank details (Legal Entity Form and Bank file). Follow-up with Headquarters
  • Processing of missions and plane ticket payments
  • Processing reimbursement of representation cost
  • Reimbursements of expenses related to the Residence
  • Register separately the recoverable VAT under the appropriate suspense accounts
  • Link good receipts to invoice when asset is acquired

Qualification Required & Experience

  • Accredited Diploma/Degree/Higher National Diploma(HND).
  • Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
  • Prior experience using spreadsheet software, including Excel
  • Proven experience being able to handle multiple tasks at the same time
  • Notable organizational skills and the ability to provide organization and structure that others can follow
  • Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
  • Comfortable working independently when needed, or as part of a team
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Knowledge of languages

• Fluent in English both oral and written.

Location: Accra

How To Apply: Administrative Officer at IRC Ghana

Interested and qualified applicants can contact us via our email contact-

Company name and Contact Address:

IRC Ghana
Plot no.61 at no.18
Third Close
Airport Residential Area
Accra, Ghana


Closing Date: 10 November, 2023

NB- Only shortlisted applicants will be contacted for an interview.

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