A career opportunity is currently available at Automation Ghana.The reputable company is seeking to employ a Procurement Officer
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ABOUT THE ROLE
This role requires communicating with suppliers, creating purchase orders, importing, processing, and checking orders, contacting internal customers as necessary, and supporting the Procurement Supervisor.
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FUNCTIONAL DUTIES AND RESPONSIBILITIES
- Analyze the requisitions from all departments for purchases that will be made locally or purchases that will be imported taking project timelines into consideration.
- Source for goods and services from credible and appropriate suppliers while maintain ethical and responsible sourcing that are in accordance with company statues.
- Create appropriate purchase orders for suppliers, including purchasing analysis, item identification ensuring all purchases are in line with statutory and company requirements.
- Ensure orders adhere to supplier agreements and contracts, report non-conformance.
- Manage external customer order acknowledgement process using appropriate tools.
- Prepare order tracking schedules for all purchases.
- Resolve supplier pricing discrepancies and conflicts.
- Contact internal customers as needed for order corrections or clarifications.
- Manage, review, and monitor the procurement process of all orders until they are closed.
- Interface with Manager to plan and priorities purchasing activities.
- Coordinate with Finance on order payments and regularization of order transactions
- Arrange for appropriate modes of delivery of items purchased while considering cost effective methods.
- Handle relationship with suppliers to ensure satisfaction of both parties. Involve other stakeholders as and when required.
- Develop and maintain the company’s supplier database in respect of all conditions of engagement.
- Advice management of supplier performance and proposes new and discovered suppliers for consideration by management.
- Jointly undertake supplier audits
- Coordinate testing of goods, hand over goods to appropriate stakeholder
- Perform any other duties as assigned.
- Must uphold the Quality Management System (QMS) and work in conformance with the roles as specified in the Departmental Manual
QUALITY MANAGEMENT SYSTEM RESPONSIBILITIES
• Effectively contribute to the delivery and achievement of the department’s management objectives
HEALTH, SAFETY, AND ENVIRONMENT RESPONSIBILITIES
- Understand fully, the importance of an effective OHS & EMS culture
- Promote a continual improvement of OHS & EMS activities.
- Identify and report hazards
EDUCATIONAL REQUIREMENT & EXPERIENCE
- HND or Bachelor’s Degree in Purchasing and Supply, Supply Chain Management and other related field.
- A minimum of two (2) years’ experience in a similar role.
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SKILLS & ABILITIES
- Knowledge of procurement processes, policies and procedures
- Strong emphasis on accuracy and detail
- Ability to handle multiple projects simultaneously to meet goals and deadlines
- Proficient in Microsoft Office programs, such as Excel
- Good time management and organizational skills
- Basic mathematical knowledge
