Career Opportunity at Automation Ghana

A career opportunity is currently available at Automation Ghana.The reputable company is seeking to employ a Procurement Officer

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ABOUT THE ROLE

This role requires communicating with suppliers, creating purchase orders, importing, processing, and checking orders, contacting internal customers as necessary, and supporting the Procurement Supervisor.

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FUNCTIONAL DUTIES AND RESPONSIBILITIES

  • Analyze the requisitions from all departments for purchases that will be made locally or purchases that will be imported taking project timelines into consideration.
  • Source for goods and services from credible and appropriate suppliers while maintain ethical and responsible sourcing that are in accordance with company statues.
  • Create appropriate purchase orders for suppliers, including purchasing analysis, item identification ensuring all purchases are in line with statutory and company requirements.
  • Ensure orders adhere to supplier agreements and contracts, report non-conformance.
  • Manage external customer order acknowledgement process using appropriate tools.
  • Prepare order tracking schedules for all purchases.
  • Resolve supplier pricing discrepancies and conflicts.
  • Contact internal customers as needed for order corrections or clarifications.
  • Manage, review, and monitor the procurement process of all orders until they are closed.
  • Interface with Manager to plan and priorities purchasing activities.
  • Coordinate with Finance on order payments and regularization of order transactions
  • Arrange for appropriate modes of delivery of items purchased while considering cost effective methods.
  • Handle relationship with suppliers to ensure satisfaction of both parties. Involve other stakeholders as and when required.
  • Develop and maintain the company’s supplier database in respect of all conditions of engagement.
  • Advice management of supplier performance and proposes new and discovered suppliers for consideration by management.
  • Jointly undertake supplier audits
  • Coordinate testing of goods, hand over goods to appropriate stakeholder
  • Perform any other duties as assigned.
  • Must uphold the Quality Management System (QMS) and work in conformance with the roles as specified in the Departmental Manual
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QUALITY MANAGEMENT SYSTEM RESPONSIBILITIES

• Effectively contribute to the delivery and achievement of the department’s management objectives

HEALTH, SAFETY, AND ENVIRONMENT RESPONSIBILITIES

  • Understand fully, the importance of an effective OHS & EMS culture
  • Promote a continual improvement of OHS & EMS activities.
  • Identify and report hazards

EDUCATIONAL REQUIREMENT & EXPERIENCE

  • HND or Bachelor’s Degree in Purchasing and Supply, Supply Chain Management and other related field.
  • A minimum of two (2) years’ experience in a similar role.

FEATURED:

SKILLS & ABILITIES

  • Knowledge of procurement processes, policies and procedures
  • Strong emphasis on accuracy and detail
  • Ability to handle multiple projects simultaneously to meet goals and deadlines
  • Proficient in Microsoft Office programs, such as Excel
  • Good time management and organizational skills
  • Basic mathematical knowledge
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