Here’s the current job offer at World Vision. The organization is looking forward to hiring a Procurement Technical Assistant.
TERMS OF REFERENCE FOR TECHNICAL ASSISTANCE TO WORK WITH NMSA PROCUREMENT UNIT TO BUILD PROCUREMENT CAPACITY FOR IMPROVED SUPPLY/DEMAND ANALYSIS, REVIEW OF THE PROCUREMENT MANUAL, DESIGNING AND MONITORING PROCUREMENT EFFICIENCIES.
Background
The National Medical Supplies Agency (NMSA) is mandated to procure, store, and distribute medicines, medical supplies, and laboratory commodities to public health facilities in Sierra Leone. To enhance efficiency, transparency, and compliance with both national and international best practices, NMSA is undertaking a comprehensive review and strengthening of its procurement systems. This includes the revision of its Procurement Manual, improvement of contract management frameworks, and development of a drug revolving fund system.
To support this reform agenda, NMSA seeks to engage a Procurement Technical Assistant who will provide technical support in aligning the agency’s procurement systems with national regulatory requirements and donor expectations, while also building internal capacity.
Objective of the Assignment
The objective is to support the NMSA Procurement Unit in revising and strengthening its procurement systems, enhancing capacity for supply and demand planning, monitoring procurement performance, in preparation for increased national accountability and donor compliance frameworks.
Scope of Work
The Procurement Technical Assistant will undertake the following key tasks:
Procurement Systems Strengthening
- Review and revise the existing NMSA Procurement Manual to align with current national regulations and donor procurement guidelines.
- Provide recommendations for updating Standard Operating Procedures (SOPs) in line with international best practices.
- Identify procurement system bottlenecks and propose actionable solutions.
Capacity Building
- Conduct capacity needs assessment for the NMSA Procurement Unit.
- Build capacity in demand forecasting and supply planning in collaboration with the Directorate of Pharmaceutical Services.
Monitoring and Compliance
- Design procurement performance monitoring tools and dashboards.
- Track key procurement indicators to monitor efficiency, compliance, and turnaround time.
- Ensure proper documentation and audit-readiness of procurement records.
Contract Management and Cost Recovery Design Mechanism
- Review contract management practices and provide recommendations for improved oversight, execution, and reporting.
- Support the design of NMSA’s cost recovery model to ensure sustainability and alignment with financing mechanisms.
- Assist in the development of contract monitoring frameworks.
Transition Readiness
- Support assessment of NMSA’s readiness for transition to national procurement ownership.
- Propose a phased transition strategy in alignment with donor exit plans.
- Ensure that procurement practices are embedded with sustainability and institutional resilience.
Deliverables Timeline
The consultancy is expected to be completed in 30- day period. Key deliverables include:
| Deliverable | Description | Due Date |
| Inception Report | Methodology, work plan, stakeholder map | Week 1 |
| Situational Assessment Report | Baseline review of Procurement Manual, cost recovery services & procurement system | Week 2 |
| Review NMSA Procurement Manual | Aligned with National and Donor Procedures and Guidelines | Week 2-4 |
| Capacity Assessment Report and Training Plan | Assessment of current procurement staff capacity and a tailored plan for institutional strengthening and training | Week 2-4 |
| Bi-weekly Progress Reports | Regular reports highlighting procurement efficiencies, challenges, and system performance gaps. | |
| Draft Consultancy Report | Comprehensive report summarizing all activities and outputs with transition readiness and recommendations. | Week 4 |
| Discus Draft Report with NMSA | Prepare and submit a comprehensive draft report detailing key findings, analysis, and preliminary recommendations on procurement processes, system improvements, cost recovery model revisions, and institutional readiness for donor transition. The draft will be used to solicit input from NMSA and stakeholders before finalization. | Week 4 |
| Final Consultancy Report | Submit final and Comprehensive report summarizing all activities and outputs with transition | Week 4 |
Duration of Assignment
The assignment is expected to be completed over a 30-day period, with an initial inception phase followed by implementation and reporting.
Reporting Line
The Procurement Technical Assistant will report directly to the Director of Procurement, with oversight from the Managing Director of NMSA and periodic engagement with donor technical teams were necessary.
How To Apply For The Job
The consultant will be required to submit.
- Two-page (2) Technical proposal demonstrating how the task will be completed within the time frame
- Excel Financial proposal for the assigned task
- A comprehensive CV detailing experiences with explicit reference to similar Jobs done in the past
- Two referees are available for contact via phone and email.
Applications should be sent to evarde_rugwizangoga@wvi.org copying
