There is a job vacancy for Receptionist Secretary Cashier at African Union.
Purpose Of Job
To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.
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Main Functions:
- Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
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- Provide support for cash flow management mainly in petty cash
- Reception of guests, delegates and official
- Liaises effectively with internal and external stakeholders.
- Follow up meeting decisions and correspondence outcomes and ensure their implementation.
- Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
- Contributes to the creation, improvement and maintenance of record and retrieval systems
- Draft initial requests on provision and maintenance of office facilities and materials.
- Prepares documents for meetings
- Keeps diary of Director and informs him/her accordingly and timeously
- Receives and maintains proper correspondence at the Directorate
- Prompts action on correspondence and other routine matters
- Maintains good computer file naming procedures.
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Specific Responsibilities
- Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
- Reception of all official correspondences, newspapers and others and insure the right dispatching
- Manage the cash flow and the petty cash and report to the Finance Directorate
- Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
- Drafts responses to routine correspondences for the signature of the supervisors;
- Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
- Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
- Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;
- Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
- Performs reception services where required
- Performs any other relevant duty/responsibility assigned
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Academic Requirements and Relevant Experience:
- Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
- A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
- Typing Speed: 50 words per minutes
Required Skills
- Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
- Planning and organizational skills
- Interpersonal skills
- Communication ability both orally and in writing
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
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How To Submit An Application The Job Vacancy For Receptionist Secretary Cashier (African Union)
To submit an online application, click on this Link
Closing Date: December 12, 2022.
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