Job Vacancy At Opportunity International

Opportunity International has a new job vacancy. They’re looking for an Operations Manager. He or she will be in charge of the project’s day-to-day logistics. The Operations Team oversees, manages, and implements the Advancing Partnerships for Improved Learning project in Ghana.

Duties:

Contracting

  • Development/ review contractor scope of work and budget
  • Submit contract requisitions & related forms and checks to ensure procurement policy compliance.
  • Monitor Progress of contract across workflow Steps in coordination with Human Resources
  • Review final contracts for accuracy

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Purchase Orders & Invoicing

  • Submit and track invoices through the invoice approval workflow.
  • Resolve discrepancies on invoices, receipts, and reconciliation.
  • Problem-solve around challenges and delays that occur in the approval flow and engage key stakeholders to ensure efficiency in processing.
  • Ensure full compliance with Opportunity procurement policy.

Onboarding & Exit Procedures

  • Onboard new team members into the team.
  • Oversee equipment allocations and/or new purchases, coordinating with IT Manager on specs and set-up, including submitting IT set-up request forms.
  • Coordinate staff exit procedures with line manager, including asset handoff and tracking, office equipment, IT coordination, etc.

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Staff Operational Logistics

  • Oversee vendor research and procurement.
  • Maintain an up-to-date vendor log and ensure its accuracy. 
  • Serve as the main point of contact for Ghanaian office administration, which involves setting up new accounts, managing monthly invoices, and dealing with related administrative issues.

Capacity Support / Other Activities

  • Support recruiting efforts including writing job descriptions, reviewing applications, and interviewing candidates in collaboration with Human Resources. 
  • Support planning events in collaboration with the Operations Associate.
  • Improve global Cloud Filing Scheme (Box.com) with ongoing maintenance.
  • Support to Operations Director for Travel Policy compliance and oversight.
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Supervisory Responsibility     

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Qualifications:

  • At least 3 years working in Operations or an administrative role in a fast-paced environment.
  • At least 1  year of management experience is required.
  • High school diploma or equivalent.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Strong evidence of strong problem-solving skills.
  • Ability to work autonomously in a fast-paced, results-driven organisational culture.
  • Proactive and willing to present new ideas/think outside the box.
  • Ability to work on projects simultaneously and prioritise tasks in order of business need.
  • Self-motivated and reliable, taking full accountability for work and follow-through.

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  • High level of digital literacy and willingness to learn new digital data collection tools.
  • Strong relationship-building skills, comfortable working with multiple stakeholders, including senior management.

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How To Apply For The Job Vacancy At Opportunity International

Apply Via This Link

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