Here is the latest job vacancy for an administrative manager at the Omni Group.
Job Description
- To oversee and manage the administrative functions to achieve the Group objectives through coordinating and supervising various administrative tasks to ensure efficient and effective daily operations.
- Additionally, be responsible for managing personnel, implementing policies and procedures, maintaining records, and ensuring compliance with relevant regulations.
DUTIES:
- Manage a team of administrative personnel, including hiring, training, and performance evaluation. Provide guidance, support, and mentorship to staff members, fostering a positive work environment.
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- Develop and implement administrative policies and procedures to streamline operations and ensure compliance with company standards and relevant regulations. Regularly review and update policies as necessary.
- Oversees budget preparation and ensures resources are allocated appropriately and expenditures are within budgetary constraints. Identify cost-saving opportunities and implement efficient practices.
- Oversee the maintenance and repair of office facilities and equipment. Coordinate with external vendors and service providers for facility-related needs. Ensure a safe and secure work environment for employees.
- Establish and maintain efficient recordkeeping systems, including electronic and physical files. Manage document retention and disposal processes. Ensure compliance with data protection and privacy regulations.
- Provide high-level administrative support to executives and senior management, including managing calendars, scheduling meetings, preparing correspondence, and handling confidential information.
- Oversee procurement processes, including sourcing, negotiating contracts, and managing relationships with vendors and suppliers. Ensure cost-effective purchasing practices and quality control.
- Prepare and submit monthly/quarterly & annual reports for management decisions.
- Any other duties that may be assigned from time to time.
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RESPONSIBILITY FOR ASSETS:
- Responsible for managing and maintaining confidential matters relating to company business strategy and processes and keeping documentation highly discrete.
- Effective management of working logistics.
SKILLS AND COMPETENCIES
- Strong leadership and people management skills
- Excellent organizational and multitasking abilities
- Effective communication and interpersonal skills
- Sound knowledge of administrative processes and best practices
- Proficiency in office productivity tools (e.g., MS Office suite)
- Familiarity with relevant laws, regulations, and compliance requirements
- Problem-solving and decision-making capabilities
- Attention to detail with a high level of accuracy.
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EDUCATIONAL QUALIFICATION AND EXPERIENCE
- Bachelor’s degree in business administration, management, or a related field.
- At least 6 years proven experience in administrative management or a similar role.
TECHNICAL:
- Ability to develop and implement policies and procedures.
- Knowledge of office procedures and processes.
- Knowledge of training, mentoring, and coaching.
PERSONALITY:
- Ability to hold self and others accountable for delivering on targets or goals.
- Ability to set challenging growth goals for self and others and put in place plans to achieve these.
- Ability to think strategically and radically to break existing patterns of working.
- Ability to keep to time and other commitments.
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MANAGERIAL:
- Knowledge of decision making and problem-solving process
- Ability to prepare budget.
- Knowledge of the planning process
- Ability to monitor work activities or the performance of others.
- Ability to recognize and reward achievements.
How To Apply
Kindly apply using this link: https://omnigroup.bamboohr.com/careers/55
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