There is a new job vacancy at Canadian Feed The Children. The NGO is seeking a proactive and dedicated Finance and Administrative Manager to join our team at Canadian Feed The Children (CFTC) in Ghana.
Title: CFTC Ghana Finance and Administration Manager
Location: Tamale, Ghana
Reports to: CFTC Ghana Country Director
Type: Two-Year Contract (Renewable)
Direct reports: No Direct Reports
Salary Range: GHS 90,000 – GHS 99,900 per annum.
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Position Summary
In this management position, you will be responsible for the effective financial and administrative management of our program and country office. The ideal candidate is detail-oriented, dynamic, and possesses strong organizational and project financial management, accounting, and administrative experience.
Working closely with the Ghana Country Director, you will collaborate with CFTC project and financial staff in Ghana, as well as our Home Office in Canada, to ensure the smooth day-to-day management of CFTC Ghana’s core operating budget, project budgets, and administrative functions. You will also provide hands-on support to our implementing partner organizations to ensure efficient financial management and reporting. Additionally, you will oversee the administration of our Country Office.
As a Finance and Administration Manager, you will need to be an effective communicator, possess a team-oriented mindset, and be committed to producing high-quality work. Our CFTC Ghana Country Program is currently implementing several projects in partnership with local partners and supported by a number of technical institutions in partnership with local organizations and supported by technical institutions. We are also planning to expand, making it crucial for our team members to contribute to our growth effectively.
This hands-on role requires the development and implementation of robust financial reporting systems and related procedures, as well as providing effective administrative support to our staff and partners. Your time will be divided between the CFTC and partner offices as necessary. Please note that the responsibilities outlined in this job description may evolve as our programs and operations in Ghana expand or contract.
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If you are a proactive individual with a strong financial and administrative background, we invite you to join our team and make a meaningful impact on our mission.
Areas of Responsibility
Project Financial Management
- Collaborate with CFTC HO Finance staff to design, implement, and manage budgeting and financial reporting frameworks.
- Regularly review and update financial reporting tools and frameworks.
- Prepare monthly and quarterly financial reports, including allocation workbooks and cash flow statements.
- Work closely with partner Finance and Administration Officers to ensure accurate and timely financial reporting.
- Manage and document payments, cash flow, and fund transfers to partner organizations.
- Handle journal entries, prepaid/payables setup, and transaction analysis and coding.
- Maintain accurate financial records and backup data in compliance with CFTC policies.
- Conduct periodic monitoring visits to partners, ensuring compliance and providing financial management support.
- Inventory, insure, and manage Country Office assets in coordination with the Country Director.
- Process staff payroll and statutory deductions in compliance with applicable regulations.
- Ensure compliance with local laws and policies, including employment, environmental, and health and safety.
- Collaborate with Project Manager, Country Director, and CFTC HO Finance team for smooth financial management.
- Support budget development for core programs and annual plans, as well as proposal preparation.
- Prepare work documents and coordinate annual audits with external auditors.
- Procure project items following CFTC procurement procedures
- Oversee management of petty cash within the project.
- Support and strengthen the effectiveness of the work team.
- Ensure compliance with CFTC operations manual and local/national laws, in collaboration with the Country Director.
- Perform additional duties assigned by the Country Director as required.
- Adhere to CFTC policies, including child protection, confidentiality, workplace respect, and code of conduct.
Note: Full job description will be provided if selected for the recruitment process.
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Qualifications & Competencies
- University degree required in financial management and/or accounting; preferably with professional accounting designation
- Minimum 5 years’ experience in project accounting with an international NGO. Experience working on Global Affairs Canada and African Development Bank Projects is an added advantage.
- Experience in designing and implementing financial reporting systems, procedures and tools
- Excellent interpersonal skills, ability to act as a team player and provide a high level of service to internal and external customers.
- Ability and willingness to demonstrate the CFTC values in every aspect of work
- Ready to work additional and flexible hours when required along with travel to other CFTC project locations.
- Desire to make a difference while having fun in the process.
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Skills and Competencies Required
- Superior understanding of project financial management
- Proven ability to provide capacity-building training to staff and partners
- Competence in using Quick Books and Excel spreadsheets
- Solid understanding of international development projects and project cycle management
- Solid business writing skills in English for report writing
- Superior skills in building productive working relationships with team colleagues, country offices, donors and partners
- Basic understanding of international development funders such as Global Affairs Canada – GAC, AfDB and other multilateral agencies and foundations
- Able to multi-task effectively and meet deadlines while under pressure
- High energy, positive, “can-do” attitude, flexibility, teamwork, and high degree of initiative
- Commitment to Canadian Feed The Children’s values and mission
- Must be eligible to work in Ghana
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Other requirements:
- Able to speak at least one of the principle languages of northern Ghana
- Able to drive
- Experience working with a Canadian NGO or Canadian funding agency
- How to Get a Work Permit in Canada: Complete Guide
How To Apply For The New Job Vacancy At Canadian Feed The Children
Application procedures
Please submit your cover letter and resume by June 25, 2023. The covering letter should clearly state how the candidate’s skills and experience have prepared him or her for success in the position as well as salary expectations.
All candidates are thanked for their interest in CFTC; however, only those selected for an interview will be contacted.
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